The Print Preview screen in ReflexBlue

The Print Preview screen in ReflexBlue appears after you use an option that requires a report to be printed during processing.

This screen allows you to view a print preview of the report before the processing is completed and the report is actually printed or sent.

Below, we discuss the various options available in this screen.

Confirm processing and print

Select Print in the Print Preview screen to confirm the processing and print the report on the default printer set for the administration or the user (if applicable).

Confirm processing and email

Follow the steps below to confirm the processing and email the report:

1. In the Print Preview screen, select Email.
2. The report will be added as a PDF attachment in an email message and opened in your default email program.
3. Complete the email message and send it.

Confirm processing and print to a specific printer

Follow the steps below to confirm the processing and print the report to a specific printer:

1. In the Print Preview screen, select the arrow next to Print on printer….
2. A menu will appear with the names of the logical printers defined in the administration you are logged into.
3. Select the printer you want to print the report on from the menu.
4. The report will be processed and printed on the selected printer.

Confirm processing and do not print

Select the Trash option in the Print Preview screen to confirm the processing but not print the report.

Cancel processing and do not print

Select the Close option in the Print Preview screen to cancel the processing and not print the report.

Open or save a print preview locally

ReflexBlue offers the ability to save a print preview locally in various file formats, including PDF, Microsoft Excel, and Microsoft Word. This provides extra options and flexibility regarding how the information in the print preview can be used.

Save a print preview locally

Follow these steps to save a print preview locally:

1. In the Print Preview screen, select Save locally.
2. Enter a name for the file, select the format in which you want to save the print job, and select Save.

Open a print preview

Follow these steps to open a print preview:

1. In the Print Preview screen, select one of the following options:
   • Select Open to open the print preview as a PDF document, or
   • Select the arrow next to Open to open a menu where you can choose from the following options:
     • Open as PDF
     • Open in Excel (data only)
     • Open in Excel
     • Open in Word
2. After making your choice, the print preview will be opened in the selected format.

Edit the report layout of a print preview

Through the Print Preview screen, it is also possible to edit the report layout of the report definition that was used when creating the print preview.

Follow the steps below to edit the report layout:

1. In the Print Preview screen, select Edit layout.

   For reports with multiple layout definitions, after selecting the Edit layout option, you’ll need to choose between the layout definitions.

2. The layout definition will then be opened in the Report Designer, together with the data visible in the print preview. This way, you can edit a report using the actual dataset that is being used in the report at that time.

3. Make and save your changes to the report. The modified layout definition will be used for the next print job.